Practical Completion and Defects Liability Period

Practical Completion and Defects Liability stopoverIt would be imprecise for a person, a reader to say they dont tiltl different indoors when they touch a psychical book page in similarity to when they touch an e-reader screen.The feel of a book, its c everyplace, its essence and the text well-nighwhere on the first few pages that says First edition is enough to happen upon whatsoever avid reader smile ear to ear. In 2060 though, one would be smart to do away with that smile if youre in public as it could be dangerous and matters do t mop up to escalate quickly.Salutaris is for those muckle the ones who sleep together each(prenominal) things ab come on reading tangible books, still take over to encompass it from the rest of society for fear of being harassed physically or mentally. Its for the people who bring on to live a lie.Objectives of the ProjectPossible consequences of liveness a lie of this magnitude for an ext closing curtained geologarithmical end of t ime let in developing paranoia, thinking your secret whitethorn be found out at any time. This whitethorn hinder cordial development and a person may grow socially and emotionally inverted. In austere outcomes, this can escalate to practically worse scenarios.Salutaris seeks to Give these people, the literary kindred who produce to hide their books and k at a timeledge, a sense of belonging.Give them the freedom to wanton in the books around them without fear of being abused for it.Be a sanctuary.1.3 ClientThe leaf node for this put plays the role of the Interior pictureer as well- Miss. Zuhdeeya Ghouse1.4 Client objectivesTo bring together a group of readers in an unwelcoming rising by uniting them using their common interest, in this case physical books, the feel of the pages, the essence of it and the experience.1.5 Funding of the encounterConsidering the realize type, its funding volition be in the form of a loan or apportion from a financial institution. With the services provided by Salutaris daily, these costs depart be salaried off efficiently.1.6 Appointment of author and other advisorsThe clients Interior Design firm, Feng. was chartered for this compute. This being the firms first large outdo hold, the client hopes to cementum their feet in the tendency industry with this endeavour. This duty assignment was formalized with an appointment letter from her to the firm.(Refer annexure blah)This fox also asks for a number of advisors to deal with different issues much(prenominal) as the old wiring or the make, the structural soundness of the building after years of weather damage, etceteraConsidering some of the buildings that make up the British Council atomic number 18 over a hundred years old, and the others ar a minimum of 70 years, a structural engineer bequeath be mandatory to assess the buildings and deem them fit to be create on. Quantity Surveyors atomic number 18 required for preparing BOQs, tender evaluation e tc. ME engineers as well for lighting, plumbing system and HVAC. Also needed is a landscape programer to tend to the once lovely gardens of the old British Council in Colombo. An IT consultant is to be hired as well for the computer systems that be to be installed within Salutaris. A Project Manager is also required for overseeing of the bend with the peg downor.1.7 Scope of Consultancy services FeesThe afore mentioned consultants except the interpret manager, were recommended by the designer and concord on by the client thus forming a consortium in which all consultants answer to the designer, except for the attend manager who is to be hired via the client. The designer receives 10% of the look fee.The other consultants will be paying(a) as follows (Refer next page please.)ConsultantPercentage (%) of fee windup(prenominal) and galvanic Engineer1% of ME costs (ME costs come up to approx. 30% of bodily structure cost)Structural Engineer2.5% of extreme kink costQuantit y Surveyor1.5% of total construction costProject Manager0.7% of total construction cost (Paid directly by client)IT consultant0.1% of total construction costLandscape designer0.5% of total construction cost hold over 1.Chapter TWO Brief2.1 Clients BriefThe design should include a extensive library, a restoration populate for older registers and a viewing room for them.Budget rooms for writers or any member of the library who may need help because of their reading habits.Small hall realm for verse line and book readings/launches.It has to look inconspicuous to the passer by.A good certificate system thither will be no groups of angry people endangering the safety of Salutaris members.Allowance for landscaping. raw(a) surroundings are needed for simpleness and thought.2.2 Investigations Context StudyThe localise is surrounded by both residential and commercial buildings. The entrance of Salutaris is situated at the end of a pathway that branches from Duplication Road one of the busier roads in Colombo with sell shops and restaurants around the area. The back of the building, opens to a residential area and thus pledge will flummox to be located at the back to preserve mindless mobs getting onto the premises.2.3 postThe former British Council in Colombo, currently owned by The British High Commission.49, Alfred House Gardens, Colombo 3One of the main features of The British Council that makes it ideal for the project is that it is much little than it looks from the outside. When one looks at the British Council from Duplication road, it looks like a depleted building, but you can only measure its scale when you walk on the grounds of the site itself. The British Council is do up of the original building that was build in 1932, and has had newer buildings put up around it.2.4 Site Pictures2.4.1 Buildings of importation around the areaFashion retail store Fashion interceptRestaurants Divine Foods, Cricket Club, Queens cafeBusinesses and s tores Dialog Telecom office, Raux Brothers, rejoicing Head Office Residential structures Queens Court, The Byzantium2.5 DemographyAs mentioned in the Project Proposal for Salutaris, after doing surveys and other relevant research, it was concluded that the end user demography for this project will be 12 30 year olds and older folk ( corned 55 and above), due to the fact that little children may non get permission from their parents to be there and those aged 30 55 may not be able to make time for Salutaris as they need to attend to their families. The main similarity among these people is of course, their passion for reading, and that too of physical material.2.6 Rules and RegulationsDuring the construction of Salutaris, certain rules and regulations are to be followed, namelyThe Fire Safety Regulations by the Fire dept. (Refer annexure blah)The Requirements for handicapped Accessibility by the Ministry of Social Services. Refer annexure blahThe standards for libraries as in Neufert, Architects Data (Third Edition) (Refer annexure blah)Chapter leash Pre- buzz off Stage3.1 Designers BriefAfter get together the client and surveying the site, an readjustment schedule was settled on as followsA building housing the library of Salutaris.A restoration wing that will house a viewing room for old documents5 accommodation units with attached bathroomsA reception areaWashrooms x 20Accounts office + printing/photo likenessing facilities etc.A Multipurpose hall for small eventsCafeteria and small kitchenStorage areaStaff rooms x 3Guard room x 2 (Front and back entrance)3.2 Costing Variety of the ProjectIt was estimated by the step surveyor that the project budget would be uncutly 48 billion LKR and that an approximate price per sqft of this roughly 8000sqft site is 5500-6000 LKR. Costs for the project will be from labour costs, materials and the logistics of getting them onsite. It will also come from overhead expenses and confirming costs.3.3 Recommenda tion of Type of nonplusThere are the types of contracts to considerThe palooka sum contract, in which a fixed sum of money is authoritative for the rub down done.The Measure-and-Pay contract, in which certain amounts of money are received for distributively stage of the work. The amounts paid are in line with the lot of work done on the project.The Time and Material contract. In this ar seethement, the client, designer and contractile organ must agree on an hourly or daily fee. This contract is usually chosen when there are uncertainties about issues like materials approachability etc.From the three types of contracts talked about above (lump sum, measure and pay, and time material), considering the scale of the project, the designers preferred contract would be the measure and pay contract. This contract delivers for variances and a certain degree of flexibility within the design process for the era of the project.3.4 Schematic Design Stage Design DevelopmentThe designer production to prepare schematic design proposals to give the client and consultants an approximation of the project size and in what direction the project is to go in. If after this has been proposed to the client and she wishes to make any changes, it will be applied in the distributor point stage.The design detail stage involves the designer past preparing detail design proposals that will include the changes wanted by the client from the schematic design proposals.(Refer annexure blah)3.5 Statutory Approval (Local Authority/City Zoning)Authoritative approval is needed for the extension of existing buildings and the building of new ones on site. There will be no new buildings built however, as the client doesnt allow it.As the accommodation schedule features a cafeteria and kitchen, a Food tipsiness license is required.3.6 Work ProgrammeSo that the client is kept up to date with the work work out, a work program was secluden up.(Refer annexure blah)Chapter quadruple ge nerate Documentation4.1 Detail Design StageA portion of architectural and engineering drawings was prepared by the designer in collaborationism with the relevant afore mentioned consultants.The package includes numerous plans, sections, elevations, relevant schedules and tear sheets, lighting plans, plumbing/sewage plans, design details, colours and materials.This was cross checked at some(prenominal) stages with the quantity surveyor who confirmed the final package as within the project budget of XXX LKRA bill of Quantities was then prepared with the required consultants and was approved of by the Quantity Surveyor who, with all issues in mind proceeded to draw up the tender document.4.2 cutting DocumentThe tender document comprised of the pursual Instruction to TenderersForm of Tender and AppendixForm of Agreement and Conditions of pick outSpecimen form of Performance BondSpecimen form of dismiss defrayal GuaranteeSpecificationPricing PreamblesBill of QuantitiesSchedule of develop ContractorsSchedule of named subcontractorsList of drawings4.2.1 Invitation to TenderAn invitation to tender was published in The passing(a) News and The Sunday Observer on the 5th of April and 7th of April 2060 respectively. The tenderers were given up a deadline of the 20th of May 2060. Included in the invitation were instructions to the tenderers and prefatorial cultivation about the project at hand.(Refer annexure blah)4.2.2 Instructions to TenderersThis is general information to tenderers, including what exactly they should submit, by when they should submit it and how they should give it in.(Refer annexure blah)4.2.2.1 Confidentiality AgreementDue to the social delicacy of this project, it was decided that any potential tenderer and all consultants should sign a Confidentiality agreement if he/she wants to be considered for the post as if word got out, there will be disturbances during construction in the form of protests etc.(Refer annexure blah)4.2.3 Condition s of the ContractThis includes the detailed terms and conditions for applying for the contract.(Refer annexure blah)4.2.4 Form of Tender(Refer annexure blah)4.2.5 Form of Agreement(Refer annexure blah)4.2.6 common speckle SpecificationsThe general specifications go according to the following documents issued by the ICTAD (Institute for Construction procreation And Development) SCA/3/1 Irrigation Land DrainageSCA/3/2 water system supply Sewerage storm water drainageSCA/4/1 II Building works Vol. I IISCA/8 Electrical Mechanical works(Refer annexure blah)4.2.7 Form of Performance Bank Guarantee in the lead a contractor can be showed the contract, he/she has to get a bank guarantee that satisfies the employer of all losses and damages that pass on as a result of the contractor not working according to the contract. With this the contractor also confirms he/she has an all risk insurance in case of onsite accidents etc(Refer annexure blah)4.2.7.1 Specimen Form of Bank Guarantee f or Mobilization Advance payThis is an additional guarantee from the bank, stating that they (the bank) guarantee the fling payment as specify by the employer.(Refer annexure blah)4.2.8 Appendix to Form of Tender(Refer annexure blah)4.2.9 Pricing Preambles(Refer annexure blah)4.2.10 Tender bill of exchange List(Refer annexure blah)4.2.11 B.O.QThis document invoices the materials, parts, labour and other costs of the project in question. This BOQ will also contain detailed terms and conditions the construction of the project and any repairs that may need to be made.Such a document exists for the contractor to put a price on the work for which theyre pleadding. (Refer annexure blah)Chapter fivesome Tender Procedure5.1 Invitation for Bids(Refer Page 9, Chapter 4.2.1 Invitation to Tender)5.2 Pre Tender MeetingsA meeting was held forrader the deadline for tenders to clear any doubts and to answer any questions that the tenderers had regarding the project. Present at this meeting w ere the designer and relevant consultants, along with the tenderers.5.3 Tender PeriodThe tender period for this project is from the date of the first invitation (5th April 2060) to the 20th of May 2060.5.4 Receipt Tender OpeningAs mentioned above, the deadline for receiving tenders was the 20th of May 2060 and the tenders received by the end of that day were opened on the 23rd of the month in the straw man of the designer, quantity surveyor and project manager.The results were as follows (Refer the next page please)T1 xxx millionT2 xxx millionT3 xxx millionT4 xxx millionT5 xxx millionWhere T is Tenderer. (All amounts in LKR)5.5 Tender EvaluationAfter much consideration, it was decided that tenderer T3 and T4 were unsuitable for their extreme over estimation of the project costs.Tenderer T2 did not meet the requirements of the invitation to tender and was thus not considered.Tenderer T1s estimation was within range but numerous flaws were discovered in the documents received and they were out of the running.This leftfield tenderer T5 whose estimation was higher than the estimated project cost, but their work was solid and on recalling the contractors past projects, it was found he was most suitable for this project.5.6 NegotiationMeetings were then held with the contractor, client, project manager, quantity surveyor and designer present to negotiate the bid proposal initially received and thereafter the contractor submitted a revised bid proposal for the project.5.7 Acceptance of TenderA letter of award was immediately sent to tenderer T5 after negotiations took place.(Refer annexure blah)Chapter SIX Contract Administration6.1 Award of ContractAn award of contract letter was prepared for the client to send to tenderer T5 (from now own known as the contractor).This letter states among other things, that the mobilization advance has to be paid by the contractor within the said period after receiving the letter. It states the period of completion for t he project and asks for certain documents to be submitted immediately, much(prenominal) as theAdvance guarantee acceptable to the clientWorkers compensation indemnity as per current labour regulationsProgramme of work in a format acceptable to the designer.(Refer annexure blah)6.2 Bonds and GuaranteesThese are a form of security in the project for the client and designer from the contractor should anything go wrong.A action bond is needed to guarantee the satisfactory completion of the project by the contractor. This comes in the form of a surety bond by a bank working with the contractor. The surety bond figures payment is received by the client from the contractor should anything go against contract specifications on the contractors part.(Refer annexure blah)A contractors all risk policy covers damages to any relevant property during construction of the project and injuries and damage to third party property during construction.(Refer annexure blah)A memory bond is required a nd states that the contractor will have received his/hers all-embracing payment only when the project is signed off as having no off putting issues at the end of construction.(Refer annexure blah)6.3 Signing of ContractOn the 15th of June 2060, the signing of the contract between client and contractor took place after both parties agreed on the numerous terms and conditions mentioned in said contract. Copies of previously mentioned documents are also shared between the devil parties.6.4 Project Planning and ManagementThe contractor will hand in a work programme (Refer annexure blah) that will cover the work thatll be done from the catch of the project construction to the end of it. This will be reviewed and either be agreed on by the designer or will have significant changes made to it till both parties are content with the work programme. The project manager will receive unfluctuating updates from the contractor on what is happening onsite till the end of construction.6.5 Handi ng of SiteThe award of contract letter should state that the site is to be handed over to the contractor and it is done so, along with the occupational health and safety requirements (Refer annexure blah) to ensure a safe and well oiled construction site.6.6 Advance PaymentAt the stage of beginning construction, 80% of the project fees should have been paid to the designer who will in turn give to each consultant a certain percentage of the fee, while keeping a percentage of the contractors fee in accordance with the retention bond.6.7 Commencement of Work erst the work programme submitted by the contractor is approved by the designer, project manager and other involved consultants, the contractor is given the go to start construction.6.8 Site OrganizationThis covers numerous topics such as the condition in which the land is given from the client to the contractor the site should have some sort of temporary lodging for the builders if they are expected to stay onsite. They have to have access to running water and electricity to use their tools etc and for basic hygiene, among other things.Site organization is also considered for the duration of the project in different ways to those mentioned above. These include scheduled or recorded site visits by the project manager or designer and also dwell of all related parties being informed on the works progress regularly.6.9 Monitoring Progress and Site InspectionsThis will take place in the form of weekly or bi weekly meetings held between the designer, project manager, client and relevant parties in which everyone is briefed on work progress and it is made sure that everything is going according to the contract, health and safety regulations etc.6.10 Site Visits and Instructions to SiteAs mentioned in chapter 6.8 (Site Organization), there will be a record of site visits made by the project manager, infallible engineers and the designer. This record will be in the form of a log book, also containing any instruct ions from the designer or engineers regarding the project that they may have stated when they visited the site at a particular time.6.11 prime(a) ControlDuring the mentioned site visits, inspections of quality will occur, making sure that the construction site is working in accordance to the contract and ICTAD specifications etc.6.12 Variations and bare(a) WorkAs with any project, there are bound to be some variation from the original brief that was signed off on. These variations have to be documented in a physical form and should unceasingly be known by the client and designer.Such variations can occurDue to unavailability of a certain material, leading the designer to have to substitute it for another.New structural requirements that were not initially identified.Changes in quantities and measurements resulting from errors in the drawing plan stages,New changes in government regulations that now nix certain acts in construction to happen.6.13 Interim Bills and PaymentsDuring this time, any expenses that the client necessarily to pay for will documented by the main contractor.6.14 Delays and Extensions of TimeWith the project being in Sri Lanka, there are bound to be delays in work due to multiple factors, foreseen and unforeseenThe numerous holidays and festivals in Sri Lanka such as The Sinhala and Tamil New year, Vesak, Diwali, Ramadan, Poya days etc.Monsoon season. The project is in the middle of urban Colombo thus landslides are unlikely, and flooding is not known to be a problem in the area.Natural disastersLogistical delaysChapter SEVEN Completion7.1 Practical Completion and Defects Liability PeriodAfter construction was completed a certificate of practical completion was issued by the designer, as was a final defect list, and a copy of that was handed over to the contractor to rectify within the first hexad months of the end of construction.(Refer annexure blah)7.2 Certificate of ConformityAt the end of those six months, there will be an inspe ction of the building and if it is found that all defects have been rectified, a Certificate of Conformity (Refer annexure blah) is issued. At this point the rest of the contractors fee is paid and he receives a Final Payment Certificate (Refer annexure blah) and with that, his contract is terminated.7.3 FeedbackThereafter the project manager informs the relevant parties of the final completion of the project and if needed, meets with the parties for feedback.Chapter EIGHT ConclusionSalutaris is a haven to the literary geeks of this age that are shunned by society or would be shunned, if anyone knew their secret. There are the prospering few that do get away with reading, but they are the ejection to the rule.Social trends can be counted on to blow over but as for how long it will take for this trend to do so, a trend that has been building up for decades, is an uncertainty and that is one of the biggest reasons Salutaris will prosper.This feasibleness report showcases the entire process of getting this project off the ground, from the appointment of the designer and consultants to the end of construction.